We decided to have two sets of guidelines, one for users and one for staff.
The guidelines for users include sections on how to handle material to minimise damage to our collections and how to behave in the reading room. We wanted to make them as easy to follow as possible and to create something that would catch users’ attention, so we put together a leaflet using colourful icons to represent DOs and DON’Ts.
We also took some photographs of us handling material and created a poster with them to show how to handle different material (i.e. documents, photographs and volumes).
The staff guidelines are only accessible to staff via our brand new wiki and include sections on fetching and shelving, cataloguing and photocopying. We took photographs to show how to carry volumes, how to photocopy material, how to fetch volumes.
We hope that these guidelines will be a useful reference to both users and staff and will help us raise awareness of the importance of correct handling of archive materials and rare books.